Non-Disclosure Agreement & Privacy Policy

Recruit Tracker, Inc. (“Recruit Tracker” “we” or “us”) owns and operates the website (the “Site”) and related services (the "Services"). In this Privacy Policy (“Policy”), we describe how we collect, use, and disclose information that we obtain. Your use of our Site and Services, and any dispute over privacy, is subject to this Policy and our Terms of Service, which are incorporated by reference into this Policy, including their applicable limitations on damages and the resolution of disputes, and available at Terms of Use.


This Agreement is made and entered into, as of­­ [Month Day], 2016 (“Effective Date”), by and between Recruit Tracker Inc. (“Company”), having a principal place of business at 220 Montgomery Street,  Suite 1614, San Francisco, CA 94104 and [Recipient Company Name], having a principal place of business at [Recipient Company Address] (“Other Party”).

1.              Definition of Confidential Information.  “Confidential Information” means (a) any technical and non-technical information related to a party’s business and current, future and proposed products and services of each of the parties, including for example and without limitation, each party’s respective information concerning research, development, design details and specifications, financial information, procurement requirements, engineering and manufacturing information, customer lists, business forecasts, sales information and marketing plans and (b) any information a party has received from others that may be made known to the other party and which a party is obligated to treat as confidential or proprietary, except that information disclosed by a party to this Agreement (the “Discloser”) will be considered Confidential Information of Discloser by the other party (the “Recipient”), only if the information would be considered confidential based on the circumstances surrounding its disclosure by a reasonable person familiar with the Discloser’s business and the industry in which Discloser operates.

2.              Nondisclosure and Nonuse Obligations.  Recipient will not use any Confidential Information except to the extent necessary for the purpose described below the signatures to this Agreement (the “Purpose”) and Recipient will not disseminate or in any way disclose any Confidential Information to any person, firm, business or governmental agency or department, except as such disclosure is expressly permitted in this Agreement.  Furthermore, neither party may disclose the existence of any negotiations, discussions or consultations in progress between the parties to any person, firm or business or to any form of public media without the prior written approval of the other party.  Recipient shall treat all of Discloser’s Confidential Information with the same degree of care as Recipient accords to Recipient’s own Confidential Information, but not less than reasonable care. Recipient shall disclose Discloser’s Confidential Information only to those of Recipient’s employees, consultants and contractors who need to know the information to assist Recipient with respect to the Purpose.  Recipient certifies that each of its employees, consultants and contractors will have agreed, either as a condition of employment or in order to obtain Discloser’s Confidential Information, to be bound by terms and conditions substantially similar to those terms and conditions applicable to Recipient under this Agreement.  Recipient shall immediately give notice to Discloser of any unauthorized use or disclosure of Discloser’s Confidential Information.  Recipient shall assist Discloser in remedying the unauthorized use or disclosure of Discloser’s Confidential Information.

3.              Exclusions from Nondisclosure and Nonuse Obligations.  Recipient’s obligations under Section 2 (Nondisclosure and Nonuse Obligations) shall not apply to any of Discloser’s Confidential Information that Recipient can document:  (a) was in the public domain at or subsequent to the time the Confidential Information was communicated to Recipient by Discloser through no fault of Recipient; (b) was rightfully in Recipient’s possession free of any obligation of confidence at or subsequent to the time the Confidential Information was communicated to Recipient by the Discloser; (c) was developed by employees or agents of Recipient independently of and without reference to any of Discloser’s Confidential Information; or (d) was communicated by Discloser to an unaffiliated third party free of any obligation of confidence.  A disclosure by Recipient of any of Discloser’s Confidential Information (a) in response to a valid order by a court or other governmental body; (b) as otherwise required by law; or (c) necessary to establish the rights of either party under this Agreement shall not be considered to be a breach of this Agreement by the Recipient; provided, however, that Recipient provides prompt prior written notice thereof to the Discloser to enable Discloser to seek a protective order or otherwise prevent the disclosure.

4.              Ownership and Return of Confidential Information and Other Materials.  All of Discloser’s Confidential Information, and any Derivatives (defined below) thereof, whether created by the Discloser or Recipient, are the property of Discloser and no license or other rights to the Discloser’s Confidential Information or Derivatives is granted or implied hereby.  For purposes of this Agreement, “Derivatives” shall mean:  (a) for copyrightable or copyrighted material, any translation, abridgment, revision or other form in which an existing work may be recast, transformed or adapted; (b) for patentable or patented material, any improvement thereon; and (c) for material that is protected by trade secret, any new material derived from the existing trade secret material, including new material which may be protected under copyright, patent and/or trade secret laws.  Recipient hereby does and agrees to irrevocably assign to Discloser all of Recipient’s rights, title in interest and interest in and to the Derivatives.  All materials (including, without limitation, documents, drawings, papers, diskettes, tapes, models, apparatus, sketches, designs and lists) furnished by Discloser to Recipient (whether or not they contain or disclose Discloser’s Confidential Information) are the property of the Discloser.  Within five (5) days after any request by Discloser, Recipient shall destroy or deliver to Discloser, at Discloser’s option, (a) all Discloser-furnished materials and (b) all materials in Recipient’s possession or control (even if not Discloser-furnished) that contain or disclose any of the Discloser’s Confidential Information.  Recipient will provide Discloser a written certification of Recipient’s compliance with Recipient’s obligations under this Section.

5.              Independent Development.  Recipient may currently or in the future be developing information internally, or receiving information from other parties that may be similar to the Discloser’s Confidential Information.  Accordingly, nothing in this Agreement will be construed as a representation or inference that Recipient will not develop or have developed products or services, that, without violation of this Agreement, might compete with the products or systems contemplated by the Discloser’s Confidential Information.

6.              Disclosure of Third Party Information.  Neither party shall communicate any information to the other in violation of the proprietary rights of any third party.

7.              No Warranty.  All Confidential Information is provided by Discloser “AS IS” and without any warranty, express, implied or otherwise, regarding the Confidential Information’s completeness, accuracy or performance.

8.              No Export.  Recipient will obtain any licenses or approvals the U.S. government or any agency thereof requires prior to exporting, directly or indirectly, any technical data acquired from Discloser pursuant to this Agreement or any product utilizing that data.

9.              Term.  This Agreement shall govern all communications between the parties that are made from the Effective Date to the date on which either party receives from the other written notice that subsequent communications shall not be so governed; provided, however, that a Recipient’s obligations under Section 2 (Nondisclosure and Nonuse Obligations) will continue in perpetuity with respect to the Discloser’s Confidential Information that the Recipient has previously received until the obligations no longer apply pursuant to Section 3 (Exclusions from Nondisclosure and Nonuse Obligations).

10.           No Assignment.  Neither party will assign or transfer any rights or delegate any performance under this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld.  All assignments and delegations in violation of the foregoing are void.

11.           Injunctive Relief.  A breach by Recipient of this Agreement will cause irreparable and continuing damage to Discloser for which money damages are insufficient, and Discloser shall be entitled to injunctive relief and/or a decree for specific performance, and other relief as may be proper (including money damages if appropriate), without the need to post a bond.

12.           Notices.  Any notice required or permitted by this Agreement shall be in writing and shall be delivered as follows, with notice deemed given as indicated:  (a) by personal delivery, when delivered personally; (b) by overnight courier, upon written verification of receipt; (c) by or facsimile transmission, upon acknowledgment of receipt of electronic transmission; or (d) by certified or registered mail, return receipt requested, upon verification of receipt.  Notice shall be sent to the addresses set forth above or to such other address as either party may provide in writing.

13.           Governing Law; Forum.  This Agreement shall be governed by the laws of the state of California, excluding its conflict of laws rules, unless expressly stated on the Order Form. The parties further agree that the exclusive venue and jurisdiction for any dispute arising or relating to this Agreement shall be a court of competent jurisdiction located in San Francisco, California, unless a specific location is expressly stated on the Order Form. Additionally, notwithstanding anything in the foregoing to the contrary, a claim for equitable relief arising out of or related to this Agreement may be brought in any court of competent jurisdiction. If a proceeding is commenced to resolve any dispute that arises between the parties with respect to the matters covered by this Agreement, the prevailing party in that proceeding is entitled to receive its reasonable attorneys’ fees, expert witness fees and out of pocket costs, in addition to any other relief to which that prevailing party may be entitled. 

14.           Severability.  If a court of law holds any provision of this Agreement to be illegal, invalid or unenforceable, (a) that provision shall be deemed amended to achieve an economic effect that is as near as possible to that provided by the original provision and (b) the legality, validity and enforceability of the remaining provisions of this Agreement shall not be affected thereby.

15.           Waiver; Modification.  If a party waives any term, provision or a party’s breach of this Agreement, such waiver shall not be effective unless it is in writing and signed by the party against whom such waiver is asserted.  No waiver by a party of a breach of this Agreement by the other party shall constitute a waiver of any other or subsequent breach by such other party.  This Agreement may be modified only if authorized representatives of both parties consent in writing.

16.           Entire Agreement.  This Agreement constitutes the final and exclusive agreement between the parties with respect to the treatment of Confidential Information disclosed hereunder.  It supersedes all agreements, whether prior or contemporaneous, written or oral, concerning the treatment of the Confidential Information.


To ensure the appropriate use of information and protect against the loss, misuse or alteration of information under our control, we have put in place appropriate physical, electronic, and managerial procedures to protect the information we collect online. Despite our best efforts, no data security measures can guarantee 100% security. You can read more at


Recruit Tracker, Inc complies with the EU-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union to the United States.  Recruit Tracker, Inc. has certified to the Department of Commerce that it adheres to the Privacy Shield Principles.  If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern.  To learn more about the Privacy Shield program, and to view our certification, please visit

In compliance with the Privacy Shield Principles, Recruit Tracker, Inc. commits to resolve complaints about our collection or use of your personal information.  EU individuals with inquiries or complaints regarding our Private Shield policy should first contact Recruit Tracker, Inc.  at

Recruit Tracker, Inc. has further committed to refer unresolved Privacy Shield complaints to JAMS an alternative dispute resolution provider located in the United States. If you do not receive timely acknowledgment of your complaint from us, or if we have not addressed your complaint to your satisfaction, please contact or visit for more information or to file a complaint.  The services of JAMS are provided at no cost to you.

If you have exhausted all other means to resolve your concern regarding a potential violation of Recruit Tracker, Inc. obligations under the Privacy Shield Principles, you may seek resolution via binding arbitration. For additional information about the arbitration process please visit the Privacy Shield website.

Recruit Tracker, Inc. may collect the following types of personal data:

  • Contact information, including your name, email address, and employment information;
  • activities, interactions, preferences, transactional information and other computer and connection 
  • log files, information collected by cookies and similar technologies about the pages viewed, links clicked and other actions taken when accessing our websites;
  • other information about your interactions with the Recruit Tracker, Inc. website and Services, including profile information, aggregate user data, browser type and software and hardware attributes;
  • photos, social media profile, areas of expertise and any other information visitors choose to provide when accessing the Services;
  • feedback and reviews, or requests for support;
  • event registrations and preferences; and
  • resume and applicant information for those applying to job openings;

Recruit Tracker, Inc. collects and uses data for the purposes of:

  • providing information about our Services;
  • providing products, Services, custom content and support to our customers and enhancing customers’ user experience;
  • aggregating data;
  • improving products and Services; and
  • complying with laws and regulations.

Recruit Tracker, Inc. may share personal data we collect with the following types of third parties and for the following purposes:

  • subsidiaries, affiliates and contractors, who process personal data on behalf of Recruit Tracker, Inc. to provide the Services;
  • channel partners, such as client's ATS or CRM system, to fulfill product and information requests, and to provide
  • other corporate entities if Recruit Tracker, Inc. goes through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of its assets.

Investigatory and enforcement powers of the FTC
Recruit Tracker, subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission. Recruit Tracker, Inc. also is committed to cooperating with data protection authorities.

Accountability for Onward Transfers
Recruit Tracker, Inc. recognizes potential liability in cases of onward transfer of Personal Information to third parties. Recruit Tracker, Inc. does not transfer Customer Data to unrelated third parties, unless lawfully directed by a client, or in certain limited or exceptional circumstances in accordance with the EU-U.S. Privacy Shield Framework. For example, such circumstances would include disclosures of Personal Information (a) if required by a subpoena or other judicial or administrative order, (b) where required by law, to meet national security or law enforcement requirements, or (c) at our sole discretion, where we deem it necessary to protect the safety of any individual or the general public.  If Recruit Tracker, Inc. ever were to engage in any onward transfers of Personal Information with third parties other than agents, Recruit Tracker, Inc. would provide the individual with an opt-out choice to limit the use and disclosure of Personal Information.
In the event Recruit Tracker, Inc. is requested to transfer Personal Information to an unrelated third party, Recruit Tracker, Inc. will enter into a written agreement with the third party requiring them to provide protections consistent with the EU-U.S. Privacy Shield Framework and this Privacy Policy. Should Recruit Tracker, Inc. learn that an unrelated third party to which Personal Information has been transferred is using or disclosing Personal Information in a manner contrary to this Policy, Recruit Tracker, Inc. will take reasonable steps to prevent or stop the use or disclosure. 

Personal Information is accessible only by those Recruit Tracker, Inc. employees and consultants who have a reasonable need to access such information in order for us to fulfill contractual, legal and professional obligations. All of our employees and consultants have entered into strict confidentiality agreements requiring that they maintain the confidentiality of Personal Information.  In the event Recruit Tracker, Inc. goes through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of its assets, Personal Information may be among the assets transferred. Clients and customers will be notified via writing or prominent notice on our website of any such change in ownership or control.


This Policy is effective as of the Effective Date above, and is subject to change. We may make changes to this Policy from time to time. When we make material changes, we will post notice on our Site to notify users of the changes.


If you should have any questions regarding this Privacy Policy, the Terms of Use, or anything relating to our Site, please do not hesitate to contact us at

Effective Date: June 29, 2016